Officer - Administration
Job Requisition ID:
6559
Function:
Information Systems & Technology
Department:
IS&T Solution Development
Team:
No Team
Outlet:
Location:
氹仔 / Taipa
Description:
Position Summary
As the Officer - Administration of IS&T, the position provides secretarial and administration service to the Senior Vice President of IS&T, supports SVP in office management of IS&T.
Primary Responsibility
- Answers telephones and give information to callers, take messages, or transfer calls to appropriate individuals
- Composes, types, and distributes meeting notes, routine correspondence, and reports. Make copies of correspondence and other printed material
- Maintains scheduling and event calendars. Coordinate conferences and meetings
- Arranges conferences, meetings, and travel reservations for office personnel
- Prepare and follow up meeting minutes
- Sets up and maintain paper and electronic filing systems for records, correspondence, and other material.
- Supports SVP and the team to conduct searches to find needed information
- Operates electronic mail systems and coordinate the flow of information both internally and with other organizations.
- Supports SVP in office management of IS&T including order and dispense supplies
- Operates office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
- Supports SVP and Department to handle important and confidential official matters
- Performs other functions as and when required by the management
Requirements
- Degree in Business Administration/ Communications/ Information Technology is preferred
- 3-5 years of experience in office administration/secretarial role is preferred
- Strong interpersonal and communication skills with pleasant and out-going personality
- Ability to work independently
- Ability to handle multiple priorities and projects
- Ability to maintain confidentiality