Officer - Administration

Position Summary

Provide professional receptionist support service in the GEG Executive Office.   
Manage day-to-day office administrative support including travel arrangement, office logistics and premises maintenance.

Primary Responsibility

- Manage the reception of the GEG Executive Office including the office daily routine support like phone calls handling, guest welcoming and registration, office mails handling, meeting room reservation, stationery placement, office maintenance support, etc.
- Applying all Administrative policies and procedures to ensure that the Company complies with legal requirements and operating efficiently and effectively as assigned by Supervisor.
- Process and issue ferry voucher/ helicopter vouchers correctly and efficiently for executives and departments.
-Assist in Team Member travel booking data input for supervisor to prepare analysis and reference..
- Process the printing of the letterheads and envelopes controlled stationeries and keep good records.
- Facilitate office services functions in office equipment supplies and maintenance so as to maintain effective operation in the office where necessary.
- Support premises facilities management & housekeeping so as to maintain a quality office premises for team members.
- Assist in any duty or ad hoc project that may be assigned in achieving the department's goal.

Requirements

- University graduate preferably in Business Administration or equivalent.
- A minimum of 3 years Receptionist and/or Secretary working experience.
- Proficient in Microsoft applications and Chinese word processing.
- Good command of spoken and written Chinese and English.
- Independent, detail minded, friendly and able to work under pressure.
- Good interpersonal and communication skills.

Position Summary

Provide professional receptionist support service in the GEG Executive Office.   
Manage day-to-day office administrative support including travel arrangement, office logistics and premises maintenance.

Primary Responsibility

- Manage the reception of the GEG Executive Office including the office daily routine support like phone calls handling, guest welcoming and registration, office mails handling, meeting room reservation, stationery placement, office maintenance support, etc.
- Applying all Administrative policies and procedures to ensure that the Company complies with legal requirements and operating efficiently and effectively as assigned by Supervisor.
- Process and issue ferry voucher/ helicopter vouchers correctly and efficiently for executives and departments.
-Assist in Team Member travel booking data input for supervisor to prepare analysis and reference..
- Process the printing of the letterheads and envelopes controlled stationeries and keep good records.
- Facilitate office services functions in office equipment supplies and maintenance so as to maintain effective operation in the office where necessary.
- Support premises facilities management & housekeeping so as to maintain a quality office premises for team members.
- Assist in any duty or ad hoc project that may be assigned in achieving the department's goal.

Requirements

- University graduate preferably in Business Administration or equivalent.
- A minimun of 3 years Receptionist and/or Secretary working experience.
- Proficient in Microsoft applications and Chiness word processing.
- Good command of spoken and written Chinese and English.
- Independent, detail minded, friendly and able to work under pressure.
- Good interpersonal and communication skills.