Secretary

Position Summary

Reporting to SVP, and as a key member of the team,  plays an integral role in coordinating and collaborating within and between business stakeholders across GEG departments. 

Primary Responsibility

• Project administration supporting the development and maintenance of the action plans and ms project plans
 Plan, coordinate and organize project meeting and schedule, including the preparation and distribution of meeting agenda, issue/discussion topics, and meeting minutes for business stakeholders  
• Working closely with business stakeholders, collate and compile weekly project status updates for senior executive team members
• Assist in the identification and tracking of project key deliverables and milestones 
• Proactive in identifying issues to project deliverables and/or milestones and promptly escalate to relevant business team for immediate resolutions 
• Acting as central information to ensure consistency of relevant information are  shared across different projects and stakeholders
• Work in a consultative manner with business areas responsible for delivery

Requirements

• Ability to plan, organize and facilitate meeting for multiple departments
• Strong communication and presentation skills
• Proven secretarial experience to senior executives 
• Self motivated, proactive individual with keen desire to create a successful and dynamic matrix team
• 3 + years relevant working experience preferred
• Good command of English and Chinese