Officer - Administration

Position Summary

As the Officer - Administration of IS&T, the position provides secretarial and administration service to the Senior Vice President of IS&T, supports SVP in office management of IS&T.

Primary Responsibility

• Answers telephones and give information to callers, take messages, or transfer calls to appropriate individuals
• Composes, types, and distributes meeting notes, routine correspondence, and reports. Make copies of correspondence and other printed material
• Maintains scheduling and event calendars. Coordinate conferences and meetings
• Arranges conferences, meetings, and travel reservations for office personnel
• Prepare and follow up meeting minutes
• Sets up and maintain paper and electronic filing systems for records, correspondence, and other material. 
• Supports SVP and the team to conduct searches to find needed information
• Operates electronic mail systems and coordinate the flow of information both internally and with other organizations. 
• Supports SVP in office management of IS&T including order and dispense supplies
• Operates office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications
• Supports SVP and Department to handle important and confidential official matters
• Performs other functions as and when required by the management

Requirements

• Degree in Business Administration/ Communications/ Information Technology is preferred
• 3-5 years of experience in office administration/secretarial role is preferred
• Strong interpersonal and communication skills with pleasant and out-going personality
• Ability to work independently 
• Ability to handle multiple priorities and projects
• Ability to maintain confidentiality