Supervisor - Business Support & Administration

Position Summary

Responsible for providing the Environmental Services Department with all administrative support across a range of administrative, secretarial duties and should always display the highest level of professionalism, customer service and administrative support to both internal and external customers. 

Primary Responsibility

• Provide high-quality administrative support to the Environmental Services Department, ensuring professional office operations and strict confidentiality of sensitive information
• Perform general administrative duties, including meeting coordination, minute-taking, and document/memo translation as required
• Liaise with managers to prepare and distribute staff rosters, staff allocation reports, and maintain accurate personnel records, including leave balance, payroll, and remuneration matters
• Coordinate departmental training with the Training Department and external providers, and maintain accurate training records
• Prepare and process purchase orders in consultation with operational managers; maintain asset registers and monitor maintenance costs
• Monitor operational and CAPEX budgets and provide timely reporting
• Manage stationery ordering and inventory control
• Ensure compliance with all established policies and procedures
• Support departmental projects, including training workshops and team-building activities, and coordinate closely with supporting departments to deliver effective internal and external customer services
• Maintain flexibility to undertake other reasonable duties as assigned

Requirements

• Minimum of one year’s advanced experience in an administrative role
• University degree in a related discipline (e.g. Business, Finance, or equivalent)
• Proficient in Microsoft Office applications
• Excellent written and verbal communication skills in English and Cantonese
• Ability to work independently with minimal supervision
• Demonstrates strong communication and interpersonal skills
• Proactive and shows initiative in handling routine matters
• Strong organizational and administrative skills
• High level of attention to detail
• Willingness to adopt and implement new approaches and practices to meet changing business needs